CHiPSoccer Volunteer Positions
CHiPSoccer Director -
Request field permits with county, get insurance renewed yearly
Send emails at the beginning of the season to all families
Address issues that can arise with any family/ conflict resolution.
Help Field Coordinator know what to do in different situations.
Constant communication with Registrar
Send out payment reminders to Treasurer for Field Permits & Insurance
Approve any spending before the request is sent to CHiPSoccer Treasurer.
Sets up registration and works with Field Coordinators to link to signup geniuses for each field. Trouble shoots registration problems, places t-shirt & coaches shirt order
Gives Field Coordinators spreadsheets of names for them to create rosters for their fields. Send roster (to include addresses) to Director for Williamsburg/York County/Hampton, upload roster to Google Sheets with the same number of tabs - for Williamsburg/York County/Hampton.
Works with Eqipment Manager to distribute shirts on first day.
Works closely with the Soccer Director.
Purchases all equipment for all three fields and stores it in between seasons. Works with the Equipment manager of each team to see what is needed during the season. Leads the Equipment managers in the collection of equipment on Field Day.
Field Coordinator (One of each position is needed for each field) -
Double checks Sign-Up Genius for field before registration.
Monitors the Sign-Up Genius to ensure that the number of slots for each position are appropriate to the number of players registered.
Monitors the registration and checks that each family that registers a player has signed up for a volunteer position on the Sign-Up Genius.
Uses the spreadsheet given by registrar to create rosters for the on-field assistant & coaches.
Rosters should include: player name, location of parent on field with emergency phone number, and important medical info, parent emails
Works with other field coordinators to determine season’s schedule - Make sure to include Director, Registrar, & Equipment Coordinator in the email loop when making decisions
Communicates through emails to all families of their field on a weekly basis - include devotion, forecast the season, don't wait until late the night before.
Opens each practice with prayer & announcements
Is the point person for the field to make sure that everyone has what they need
Prints devotions & game schedules for the coaches that did not print their own
Makes the call to cancel practice/game due to inclement weather (the county/city might have their own weather rules too).
Works with other Field Coordinator to create Game Day Schedule
Send Soccer Schedule to Soccer Director - with start/stop time, game & practice schedule
Remind team parents to stay with equipment until checked in with Equipment manager on field day
Assistant Field Coordinator/Floater
Being an assistant FC is an excellent way to get familiar with the responsibilities of the coordinator before becoming one for following seasons.
Provides assistance whenever necessary - ie - coordinating Field Day details
“Stands in” for the field coordinator whenever they are not available.
Has a willingness to substitute for other positions when necessary (e.g. on-field assistant or babysitter)
Equipment Manager (one per field)
Gets all equipment from the Equipment Coordinator or Soccer Director before the start of each season if you are not storing it. (Must have vehicle capable of doing this)
Passes out equipment to on-field assistants on opening day. Brings coolers full of water.
Checks in with on-field assistants now and then to see if they are in need of something or if an item has broken and needs replaced. Reports to Equipment Coordinator who will purchase all items. If there is no Equipment Coordinator then they will work with the Treasurer to order equipment needed.
Keeps track of who has all the equipment.
Distributes T-shirts when they become available from the club.
Maintains the “swap” box & the lost and found box - takes them home & and brings them to the field each week.
Works with Equipment Coordinator or Board Secretary on Field Day to collect and itemize equipment. Gives report to Equipment Coordinator who will take all equipment home until the next season. Stores the equipment for the next season if there is no Equipment Coordinator.
Most work is done at the beginning and the end of the season which can free you up during the season to watch your children play.
Coaches are the core of the volunteer pool. They are vital, not because of their knowledge of the game of soccer, but because they are the ones forming the character of our kids
on the field.
Enthusiasm, excitement and leadership are hallmarks of a coach. While some might be reluctant, all are encouraged to try coaching at least our younger players and progressively move up as their comfort level increases.
Coaches shirts and whistles are provided.
Attends orientation day “coaches training” and each week of the season provides guidance, leadership, character development, discipline, and soccer skills for a team of
players at one of the various age levels – U6, U8, U10, U12, or U19 (U stands for under so a U8 team has 6 and 7 year olds on it)
Reviews rules and skills each week
Plans and leads team devotions (provided), player stretches, exercises, drills (provided), fun
games, and scrimmages during the practice weeks
Plans and manages player positions on game days
Referee's for own games when official refs are not available
Encourages players throughout the season and gives awards (provided) & certificates at the end of the season
Assistant Coach -
(optional but recommended)
The assistant coach helps in all the responsibilities of the coach. They provide additional guidance and support throughout the year and stand in when the coach is not available.
The assistant coach position is also an excellent place to start before becoming a full coach during following seasons.
Attends orientation day “coaches training” and each week of the season
Assists the coach in planning and running the practices and games.
Reviews rules and skills each week
May be asked to referee or coach if necessary.
A shirt, whistle and stop-watch will be provided.
On-Field Assistant (formerly known as Team Mom)
On-field assistants provide assistance to the coaches.
Attends orientation day “On-Field Assistant training” and attend each week of the season
Takes kids to bathroom at scheduled and non-scheduled times
Maintains a large jug (provided) of ice water for children to refill their water bottles.
Sets up fields (cones and rope-fields) for the coaches at the beginning of practices for U6 & U8
Basic first aid (kit provided) for injuries
Sets up snacks signup genius for their team, if applicable
Keep equipment during the week (e.g. flags, cones, rope fields, pinnies, water jugs)
Communicates equipment needs to the equipment coordinator
Stay with equipment until checked in with Equipment Manager.
Washes pinnies as needed and at the beginning and end of the season.
Babysitter Coordinator -
(one per field, if needed)
Finalizes babysitting positions with the field coordinator
Attends orientation day and run the “babysitters training”
Ensures proper procedures (provided) are followed.
Ensures proper coverage each week by being point of contact for emergencies
For away games, creates a shift schedule to assist home field’s babysitting
Serves as a babysitter
Quality babysitting is vital for the parents volunteering in other positions to feel comfortable leaving their non-soccer age children for two hours.
Sitters are only responsible for children of parents on duty.
Babysitting is only guaranteed for coaches.
Priority to this position is given to parents with young children.
When a parent is not on duty (i.e. coaching, reffing, or being an on-field assistant), then they are expected to pick up their children promptly.
Watches younger children from the beginning of the session until the parent picks up their
Practice and home games require being on full-time duty
Away games require assisting the home field's babysitter's in shifts as necessary
Brings own toys, games, tents or sun covers as desired (not required)
Please be flexible: jobs may need to be shifted according to need